Top-down mandates and advocacy will help institutional repositories continue to enhance open access content and delivery

Guest post by Neil Stewert, Digital Repository Manager at City University London, LSE Impact of Social Sciences blog, originally posted here.

This post is part of a wider collection on Open Access Perspectives in the Humanities and Social Sciences (#HSSOA) and is cross-posted on the Impact of Social Sciences blog of the London School of Economics and Political Science. We will be featuring new posts from the collection each day leading up to the Open Access Futures in the Humanities and Social Sciences conference on the 24th October, with a full electronic version to be made openly available then.

Note: This article gives the views of the author, and not the position of SAGE or SAGE Connection

Institutional repositories (IRs) can sometimes be perceived as a low-impact method of open access delivery. Neil Stewart explains how the rapidly changing scholarly communications ecosystem stands to greatly benefit from the continued development of repositories. The future of IRs looks bright, and they and the services built upon them will continue to assist academics, both as producers and consumers of academic literature.

Institutional repositories (IRs) have been a vital part of the scholarly communications ecosystem for the last decade, by providing open access to research papers. They do this (by and large) by collecting the research of their home institution as provided by academic colleagues, then making it available via the “green route” to open access: self-archived in the IR and freely available to anyone to download, read, cite and otherwise make use of.


Roar1aug2011IRs have developed at a phenomenal rate over that last decade- there are now 150 institutional or departmental repositories in the UK alone– and globally they make a huge amount of research available, by one estimate 25% of the research literature corpus. Making these papers openly accessible translates to downloads- in the (relatively small) repository I manage, the 1,800 papers regularly see 400 or more downloads a day, whereas a large repository such as LSE Research Online will see 2,500 downloads a day or more. Papers made open access via the green route also receive more citations than those that remain closed, as longitudinal studies have shown.

Green open access also speaks to issues of social justice, by making research that was closed freely available (no charges to publishers!) to those outside wealthy Western universities. Without wishing to play down the effects of the digital divide, all that is required to access green papers is an internet connection, making research far more easily available for those in the so-called Global South.

Green vs. gold open access and IRs

IRs are squarely green open access services, and (without wishing to speak on behalf of fellow professional colleagues) I would characterise repository managers and other librarians as supportive of green open access but sceptical about the gold author-pays model. This is because of academic libraries’ long-term support for IRs, but also for ideological reasons. While there are many admirableexamples of low- and zero-cost gold open access journals, gold is also perceived to be a Trojan Horse for traditional publishers looking to preserve their revenue streams by charging hefty article processing charges (APCs). By contrast green allows academics to choose to publish where they see fit (therebyretaining their academic freedom) regardless of the cost of any gold APC while still allowing their articles to be made freely and openly available.

This is not to say that repository staff do not support gold, and support for and advice on gold will be an increasing part of repository managers’ jobs after the decisions made by the Finch Committee andRCUK to prefer that method of open access. But I would characterise repository managers’ attitudes as supporting gold, but advocating for green: reminding academic colleagues that they don’t necessarily have to pay large APCs to Elsevier, Springer, Wiley-Blackwell and the rest when green open access, or for that matter publishing in a cost-free or low-cost open access journals, remain useful options.

Getting more green open access content for IRs

Despite the success of IRs in providing access to research, as outlined above, IRs can sometimes be perceived to be relatively empty of content, in that the ratio of green-archived material in a repository as compared to the total output of scholarly journal articles remains low (spontaneous deposit in IRs has been estimated to hover around the 15% mark).

The solution proposed by green open access advocates is the mandate to deposit. An exemplar of such a mandate is the University of Liège (read an interview with Liège’s Rector on open access here), where researchers are expected to deposit their articles as a condition of having that work considered for performance review. This demonstrates the need to implement a mandate in such a way as not just to be another university policy which may or may not be adhered to, but to ensure that the mandate (and the positive reasons underpinning the mandate) are communicated to academic colleagues and that robust reporting mechanisms are put in place to show that deposit is taking place. In this way over time IRs will fill with more openly accessible content.

As well as this top-down approach, I would argue that there is still a vital role for repository managers (as well as librarians, Research Office staff, IT services colleagues etc.) to provide bottom-up advocacy for IRs to academic colleagues, and for academics themselves to champion the IR. There are success stories where such advocacy has produced positive results. Therefore universities should continue to support their IR staff and others, as their advocacy work makes a real difference to IR deposit rates.

The future of IRs

Despite the huge gains in research accessibility provided by IRs, there are still a number of ways they could be improved. The fundamental way in which this can occur is by increasing the amount of content they include, something that will occur using the measures mentioned in the previous section. There are also a number of services that IRs are currently developing to both enhance the content they hold and to broaden their scope. These include:


The rapidly changing scholarly communications ecosystem still requires IRs as a crucial (and relatively low-cost) method of providing research dissemination. Despite the problems with the recommendations of the Finch Report (which did in fact recognise a continuing role for IRs), the future for IRs looks bright, and they and the services built upon them will continue to assist academics, both as producers and consumers of academic literature.

About the Author

Neil Stewart is Digital Repository Manager at City University London, where he manages City Research Online. Prior to that he was an Assistant Librarian at LSE Library, where he managed LSE Research Online. He is interested in open access, scholarly communication via the web, and electronic resources for research. He blogs at City Open Access, and is also on Twitter.

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